Swindon Town FC: Club Secretary
Swindon Town FC: Club Secretary
About The Role:
The Club Secretary will play a pivotal role in ensuring the smooth operation of the club’s administrative and regulatory responsibilities. The position requires a highly organised and proactive individual to handle day-to-day tasks, liaise with governing bodies, and handle club affairs, including match days and official meetings. The role is essential in maintaining compliance with League and FA regulations while supporting the general operations of the club.
About The Candidate:
Administrative Support:
Lead on the production of all playing contracts for players coming into the club as professionals, ensuring they are correct and compliant with EFL regulations
Lead on the registration of players brought into the club using the IFAS system as well as ensuring any requirements through FIFA TMS are completed in a timely manner
Notify the Football Operations Manager regarding any correspondence from the EFL and liaise with them regarding how to distribute the information
Lead and maintain the football staffs payroll, updating every month with bonuses and other expenses ensuring finance are aware of any changes month to month
Maintain a database of all cautions and red cards received by players and staff across each season
Maintain a database of all player bonuses payable throughout each season
Be the lead user on the clubs IFAS, MOAS and FIFA TMS Systems
Match Day Operations:
Home:
Prepare and send the upcoming opposition pre-match information regarding the upcoming fixture
Prepare and send the match officials pre-match information regarding the upcoming fixture
Prepare and send relevant fixture information to the Football Operations Manager ahead of the club’s internal pre-match meeting
Assist the Football Operations Manager in the production and delivery of the Pre Match Meeting
Liaise with Club players and staff regarding complimentary tickets for the fixture ensuring they are distributed effectively
Produce the matchday Team sheet for distribution once available
Complete all post-match activities including Team Sheet submission and Match Official report in a timely manner
Assist the Football Operations Manager in the production and delivery of the Post Match Meeting
Away:
Complete all requirements from the home club relating to the fixture in a timely manner
Liaise with Club players and staff regarding complimentary tickets for the fixture ensuring they are distributed effectively
Complete all post-match activities including Team Sheet submission and Match Official report in a timely manner
Liaison with League and Authorities:
Act as a club’s representative in all league administration related matters along with the football operations manager, including meetings, rule changes, and scheduling updates.
Work with the Football Operations Manager & Stadium Manager to ensure the club is compliant with all stadium-related matters
General Club Operations:
Attend club meetings as required by directors, staff, and other key stakeholders
Support the Football Operations Manager in ensuring the clubs Football budget’ is up to date with any changes
Qualifications and Experience:
Proven experience in a similar administrative or club secretary role
In-depth knowledge of EFL regulations and club governance.
Strong organisational and time-management skills with the ability to manage multiple priorities.
Excellent communication skills, with the ability to liaise with officials, staff, players, and external stakeholders effectively.
Strong attention to detail, ensuring accuracy in all documentation and processes.
Ability to work flexible hours, including evenings and weekends, with travel requirements for away fixtures.
Knowledge and experience using databases including IFAS, MOAS, Pro Club Portal, and FIFA TMS
Qualities:
Professional demeanor with a high level of integrity.
Proactive and able to work under pressure.
A passion for football and an understanding of the demands and operations of a professional football club.
Ability to work independently and as part of a team.
About The Club:
https://www.swindontownfc.co.uk/club/club-policies
Benefits:
X2 Swindon Town Season Tickets
Pension scheme
Wellbeing App
To apply before our closing date of Monday 17 March, click here.
